Future Automation Strategy

Supriya Nigam is a lead Content Writer & Digital Marketing Strategist at CareerBuilder India. Her passion for helping people in all aspects of digital marketing flows through in the expert HR Technology industry coverage she provides. Also, an avid Yoga practitioner.

Human Resource department is under ever-increasing pressure to warrant that the service they are delivering is not only cost effective, also efficient. There are many diverse functions sit under one department. Many of such tasks are filled with manual approaches associated with health & safety, performance appraisal, contracts, new employee hiring request, leave requests, offboarding and contracts. Therefore, a smart future automation strategy must be devised improving the efficiency while moving HR processes forward.

The problem

In today’s volatile environment, HR personnel trying to juggle with workloads. Some organisations are looking at temporary contracts, while some are driving recruitment and others are managing a decline in staffing levels.

In one of the Forrester report it is indicated, “up to 50 percent of an HR department’s time is spent responding to queries and processing employee information.”

All these options increase HR managers’ workloads as they have to ensure to retain the best talent incessantly.

HR processes require constant attention to ensure to run things as smooth as possible. The HR teams deal with a plethora of documents, most of which are paper-based. A significant fraction of such documents has to be physically filed, archived and stored.

Future Automation Strategy
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The proposed solution

  • Design & implement future automation strategy
  • Install the electronic forms rather than paper forms to reduce the paper usage and store data on cloud dramatically.
  • Provide multiple and immediate access to documents for both employees and HR personnel.
  • Control the secure access to documents.
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Future Automation Strategy – Where to begin?

The following is the list of HR process automation solutions to the mentioned above problems.

1. New employee hiring request

Automating the hiring requests deliver a real-time view of the hiring process. Also, it will put an end to miscommunication between managers and HR personnel.

2. Onboarding

It is the second most automated process across HR departments in organisations. Automating the workflow not just bring down the process time from a week to few hours. Also, improves the communication, streamlines the onboarding process and brings in accountability. Such future automation strategy ensures new hires access grants on time and are provisioned with the necessary equipment.

3. Time Sheet Tracking

On an average 15 hours spent by managers in a month to sort employee time sheets. Automating the time sheet approval practices simplifies the collection of data and validation. Further, it saves the HRs trouble of manually cataloguing and updating employee records.

4. Performance Appraisal Process

 When performance appraisal process is a “manual task”, then it is hard to predict the accuracy and efficiency of the process. It further lacks effective metrics and causes infrequent feedback from managers reflects inaccurate data. Performance validation through approval cycles warrants regular updating of records and KPI deliver data- supported workforce performance metrics.

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5. Leave Requests

Two of the primary reasons that make impossible to approve leave requests on time include – untraceable emails and time-consuming heaps of leave requests. The inclusion of future automation strategy in such cases empower HRs to update employee leave records instantly. Moreover, they will be able to approve, track and manage employee leaves even on the go.

6. Employee Information System

Organisations can make the best use of available human resource only when they have update systems. Automated workflows restructure the information and reduce the chances of loss of data or manual error.

7. Offboarding

Automated offboarding process ensures terminated employees no longer collect benefits and wages. Moreover, bringing in the automated workflow will help them secure the loopholes in “workforce turnover”. It will offer a reliable platform to collect and process employee termination documents and oversee the return of equipment and access card, etc.

Automated workflows is not a choice anymore, but became the necessity for bigger organisations. The implementation of future automation strategy streamline processes, track down tasks to completion, enhance communication and have the capability to foresee the course of their organisations.

Human Resource professionals globally have profited from process automation – it is time you do too!

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Leading benefits of implementing future automation strategy

– Decreases delays

– Reduces the costs associated with printing, stationery and filing

– Shorten the productivity curve

– Reduce clerical tasks

– Increase employee engagement

– Establish consistent and repeatable process

– Reduce duplicate and manual data entry

– Instant access to employee documents

– Eliminate routeing time and manual handling

The best part about automating the HR process is organisations do not look at replacing their HR system. The SaaS solutions in Human Resource Management complement seamlessly, enhancing the way enterprise access information & eliminating the need for physical document storage.

The result is HR personnel’s time is spent on real tasks, instead of looking for documents in old basement archive.

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