It goes without saying that we end up spending a lot of time at workplace—nearly 40–45 hours a week. And we all have tough days at work when we do not seem to get focus. For some or the other reason, we find it difficult either to concentrate at work that starts affecting our productivity. There are days when we feel overwhelmed and are unable to be meaningfully productive in the workplace.
However, what if we feel like that all the time? Feelings that add on to our stress level and reduced our productivity? And it’s not just about the daily productivity; it is also about the long-term impact on our mental and physical health.
According to Cleveland Clinic, US, “Newer information supports the idea that not only does physical illness cause stress, but stress may bring on or worsen certain symptoms or diseases.”
So, the bottom line is, as professionals we must be able to get our work done without feeling overwhelmed or stressed out. This will not only lead to sound employee engagement but also result in substantial productivity at workplace.
What are best ways to stay more productive at work?
Explained below are six major ways to do that. Let’s take a look:
#1. Opt for the time-blocking method
Remaining engaged at the workplace and being more productive is the effect of the thoughtful planning of time and schedule. This is where prioritizing, and organizing comes into focus. Prioritize your work for the day and the week, right on Monday morning. This will give you a purpose to stay motivated throughout the week and therefore boost work productivity to a considerable extent.
Tip: Keep aside 15-20 minutes on Monday morning to plan your week. This will be more than enough to ensure substantial productivity at work.
#2. Make a routine and stick to it
The next thing in line is making a proper schedule and sticking to it. When we prepare a good routine, we will not have to think much and just do our work one after another. A well-planned routine will help us remain focused at work.
Slowly, we will realize to complete all our tasks by the end of the day. And if we successfully follow it even for a month, at the end our productivity will increase considerably.
Tip: By using certain days and dates, create an ideal schedule for yourself and make sure you are determined to achieve all that you have listed.
#3. Keep proper track of time spent at work
In this era where gadgets, gizmos and social media rule our lives, it is easy to get distracted at work. We cannot deny the fact that we do spend nearly 40 minutes at work checking our social profiles. Therefore, it is important to keep a proper track of the time we spend in the office. From morning to evening, we must ensure to keep a check on everything – from email responses to lunches, tea breaks, and even meetings. Such a move will eventually lead us to remain more engaged at work and therefore boost productivity.
Tip: Try and keep notes of your daily activities at work. It is again more like a schedule that you are planning for yourself. So, if you succeed in keeping a proper track of the time spent at work, you will be automatically more productive.
#4. Balance all the tasks wisely
The next best possible way to be more productive is, you must try to balance various tasks at work, especially when it is an entirely packed day. But, this does not mean you have to be excellent at multi-tasking. Just remain focused and ensure you take enough breaks. Taking short breaks during work hours help rejuvenate your mood, thus energize yourself.
For example, you start with a task sharp at 10 am, determine to finish it by 12 pm and once you do, lock your system and go for a short walk with your co-worker or take a coffee break. Such breaks will help in rejuvenating you and ensure better work.
Tip: Take five minutes break after every completed task. You can also consider splashing your eyes and face with water at least twice a day. Such actions will make you feel refreshed and rejuvenated, thus help you stay focused.
#5. Embrace the principle of Pareto
The Pareto principle refers to the concept of 80/20 rule. It implies that nearly 80 percent of results come from 20 percent of efforts. If you keep this in mind, you will be able to focus on the most important tasks and thus achieve better results. For example, instead of spending a lot of time perfecting an email to your team, it’s better to use simple bullet points. This way, you will be able to save time in a simple task like emailing and invest the rest of the time in doing something more productive.
Tip: It’s all about thoughtful planning and of course prioritizing. Do a proper planning, and thus you will be able to invest more time in being substantially more productive at work.
#6. Exercise/work out on a daily basis
Researchers have confirmed that individuals to indulge in some physical activities on a regular basis tend to have higher motivational and concentration levels. Daily workout impacts our overall health in a positive way which eventually leads to being productive in the workplace.
Consequently, take out at least 30 minutes from your daily routine and indulge in some physical activities. Be it practising yoga, jogging or even simple brisk walking. It will go a long way in improving your daily output at the workplace.
Tip: Try to motivate yourself and include at least one activity in your daily routine. Be it a sport or a long dog walk.